Before You Teach (Once You’re Hired)

Complete the steps below to activate your UC and UCLA system access prior to your first day of instruction.

**IMPORTANT**

Please note, your UCLA Logon ID will be the same as your UCLA Email Address. Please choose something you don’t mind sharing with students, staff, and other instructors. Your UCLA Logon ID and UCLA Email Address CANNOT BE CHANGED and will be yours throughout your time at UCLA (even if you leave and come back). Creating your UCLA Logon ID and password is essential for you to access your email, required training, and the payroll system.

  • Create your UCLA Logon ID with your UCLA Employee ID Number (UID) here: https://accounts.iam.ucla.edu/register  
  • Set up Multi-factor Authentication: Single Sign-On (SSO) requires 2-factor authentication for all faculty, staff, student, and affiliate accounts. The preferred method for 2-factor authentication is using a mobile phone, either via the Duo app or SMS text messaging. More information on DUO may be found here. 

  •  UCLA Email 
  • Critical UCLA notifications may be sent to this email address. If you are not able to check it frequently, we recommend setting up mail forwarding to an email address you monitor often.
  • IMPORTANT: Once you create your UCLA email address, please email your Extension Human Resources Representative and your Program Representative with your new UCLA email address for systems access. 

  • Complete the following training
    • COVID-19 Prevention Training
    • Ethics Training (required every 2 years) 
    • Cyber Security Awareness (required annually)
    • Sexual Violence Sexual Harassment Prevention (required every 2 years)
    • Instructor Mandatory Compliance Training (PDF)
  • Visit http://lms.ucla.edu to access the required training. Once logged in select "Required Training" and you will be directed to training courses you need to complete.
  • For more information please visit the UCLA Training Compliance Website

SARS-CoV-2 Vaccination Program Policy

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program PolicyAll Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline.  For new University of California employees, the applicable deadline is eight weeks after their first date of employment.  (Capitalized terms in this paragraph are defined in the policy.)

Please access the Symptom Monitoring and Vaccination Verification System below. 

 

 UCLA COVID-19 Symptom Monitoring and Vaccination Verification System

Technology & Systems Setup

For more information visit our Online Teaching Technology Support page.

Set-up your UCLA Logon ID
Creating your UCLA Logon ID and password is essential for you to access your email, required training, and the payroll system.

    • Create your UCLA Logon ID with your UCLA Employee ID Number (UID) here: https://accounts.iam.ucla.edu/register 
    • Set up Multi-factor Authentication: Single Sign-On (SSO) requires 2-factor authentication for all faculty, staff, student, and affiliate accounts. The preferred method for 2-factor authentication is using a mobile phone, either via the Duo app or SMS text messaging. More information on DUO may be found here.

Live support sessions for Canvas, Zoom, and Panopto are offered every week, excluding weekends and holidays. See the UCLA Extension Calendar for university holidays.

Tuesday, 5:00-6:00 PM Pacific Time
Wednesday, 1:00-2:00 PM Pacific Time
Thursday, 5:00-6:00 PM Pacific Time

To join a live session, click this Zoom Meeting link.

Prior to joining the meeting:
• Make sure that you are running the latest version of Zoom.
• Test your audio, video and internet connection by joining the Zoom Meeting Test.

Canvas is an online learning environment where you can interact with your students, present course materials and activities, grade assignments, and more. Once you have been assigned to teach a Canvas-enabled course and receive an email confirmation

Setting Up & Logging into Canvas

    1. Go to https://my.uclaextension.edu
    2. Type in your email address (using the email you provided to your Program Department)
    3. Type in your Canvas Password or click on "Forgot Password" to create a new password
    4. Click the "Login" button

Live Canvas drop-in technical support sessions are offered every week, excluding holidays. See the UCLA Extension Calendar for university holidays.

The live sessions will include an overview of Canvas, demonstrations of how to use Canvas features, and an open-ended Q&A component.

To join a live Canvas technical support session, click this Zoom Meeting link.

Prior to joining the meeting:
• Make sure that you are running the latest version of Zoom.
• Test your audio, video and internet connection by joining the Zoom Meeting Test.

Additional Canvas Support
Please contact atli@uclaextension.edu
if you have any questions or would like additional support in using Canvas. Please allow for a 24-hour response time, excluding weekends and holidays. See the UCLA Extension Calendar for university holidays.

Zoom is a web conferencing tool that allows you and your students to interact with one another online, in real-time. If your in-person class has transitioned to online delivery, you can use Zoom via Canvas to meet live with your students.

Getting Started
1. Step One - Get a UCLA Email Address
In order to activate your UCLA Zoom account, you must have a UCLA email address (account ending in ucla.edu) that you are using to log into Canvas. If this is not the case, reach out to your Program Department. 

2. Step Two – Review the Zoom Knowledge Base
To learn how to activate your UCLA Zoom account and use it directly within your Canvas course, access our Zoom Knowledge Base articles below.

3. Step Three – Watch the Zoom 101 Video Tutorial
Watch the
 Zoom 101 video tutorial that walks you through scheduling and managing Zoom meetings directly from your Canvas course.

4. Step Four – Attend a Zoom Drop-in Training Session
Live Zoom drop-in training sessions are offered every week, excluding holidays. See the UCLA Extension Calendar for university holidays.

The live sessions will include an overview of Zoom meeting features, demonstrations of how to use Zoom securely via your Canvas course, and an open-ended Q&A component.

To join a live Zoom training session, click this Zoom Meeting link.

Prior to joining the meeting:
• Make sure that you are running the latest version of Zoom.
• Test your audio, video and internet connection by joining the Zoom Meeting Test.

Additional Zoom Support
Please contact atli@uclaextension.edu if you have any questions or would like additional support in using Zoom as an instructional tool.

Please allow for a 24-hour response time, excluding weekends and holidays. See the UCLA Extension Calendar for university holidays.

Review Panopto: Video Recording and Editing Tool to learn more about Panopto - the Videos area of your Canvas course.

Live Panopto drop-in training sessions are offered every week, excluding holidays. See the UCLA Extension Calendar for university holidays.

The live sessions will include an overview of Panopto video tools features, demonstrations of how to use Panopto to record videos via your Canvas course, and an open-ended Q&A component.

To join a live training session, click this Zoom Meeting link.

Prior to joining the meeting:
• Make sure that you are running the latest version of Zoom.
• Test your audio, video and internet connection by joining the Zoom Meeting Test.

Additional Panopto Support
Please contact atli@uclaextension.edu if you have any questions or would like additional support in using Panopto as an instructional tool.

Please allow for a 24-hour response time, excluding weekends and holidays. See the UCLA Extension Calendar for university holidays.

What is UCPath? 

UCPath is part of the University of California’s Working Smarter Initiative, UCPath is a systemwide program to align HR and payroll processes and technology across all campuses, medical centers and research units. You can complete the following actions on your UCPath Portal: 

  • View Your Paycheck
  • Add/Change Direct Deposit
  • Update Emergency Contacts
  • View/Update Personal Information
  • Access Health & Welfare Information
  • View/Update Withholdings Information (W-4)
  • Access your W-2 Form

Who should I contact with questions about my UCPath portal?

The UCPath Center is your first point of contact for payroll and benefits questions. Contact the UCPath Center by visiting the UCPath Portal and clicking on the ‘Ask UCPath Center’ button to submit your question/s to a representative.

 

SARS-CoV-2 Vaccination Program Policy

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program PolicyAll Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline.  For new University of California employees, the applicable deadline is eight weeks after their first date of employment.  (Capitalized terms in this paragraph are defined in the policy.)

Please access the Symptom Monitoring and Vaccination Verification System below. 

 UCLA COVID-19 Symptom Monitoring and Vaccination Verification System